With ever increasing emphasis the world over on the importance of quality education, education sector is witnessing massive growth globally and more so in emerging economies. There is now an increasing impetus for Governments (focused on developing public education) as well as educational institutions to look at leveraging cutting edge technologies to make all aspects of their operations and delivery efficient and effective. Document Management Solutions form a very vital part of the solution framework for educational institutions.
Document Management Solutions are used extensively in multiple application areas in progressive educational institutions.
Some of the main areas of application in Educational Institutions are:
Streamline Document Intensive activities of Organization–
ViciDocs Enterprise solution for educational institutions enable organizations to address these challenges by providing a single system to capture, manage, store, and securely distribute information. ViciDocs Enterprise can store all kinds of images ,additionally relationships can be drawn between content items.
ViciDocs Document imaging transforms paper documents and faxes into electronic images and metadata that can be further managed by the ViciDocs platform. Once captured into the ViciDocs repository, documents can be searched, retrieved, routed through a workflow, linked to data in enterprise applications, and archived in a secure environment as business records.
Centrally manage content images – When records images are misplaced, unavailable, or slow to arrive, processes slow down and essential educational process may be delayed. As a result, educational staff spends unnecessary time and resources waiting for images and even requests for additional services or procedures. Part of the challenge is that images may come in many different format types, deriving from varied silos of information.
ViciDocs solutions for educational institutions enable organizations to capture, manage, and archive records images regardless of content type. Images can be converted into standardized formats, stored in the ultra-scalable ViciDocs repository, and managed as formal records to comply with government regulations. Educational staff can then securely access these images on the Web or on their desktops.
Key benefits of ViciDocs Imaging
Our document imaging solution provides organizations with:
- Seamless integration with best-of-class capture solutions – Deploy centralized, or distributed capture environments, process documents and forms with machine-print, hand-print, check-boxes, tables, and paragraphs.
- Advanced recognition technologies – Take advantage of sophisticated technologies for forms data extraction, barcodes, and image enhancement.
- High scalability – Scale from the workgroup level to high-volume production enterprise systems that handle hundreds of thousands of documents, faxes, and forms per day.
- Superior document management services – Leverage ViciDocs Enterprise features such as indexing, versioning, format transformation support – XML, TIFF, PDF, JPEG, Microsoft® Word, and ASCII – as well as search, workflow and lifecycle processing to manage and route documents.
- Enriched enterprise applications – Link documents and images to the structured data managed by enterprise resource planning (ERP), customer relationship management (CRM), product lifecycle management (PLM), human resources management systems (HRMS) applications and School/College Management Software.
- Improved business process workflows – Increase the automation of business process workflows by capturing content from documents such as invoices, applications, loan forms, and insurance claims and streamlining the full process.
- Well-defined compliance and security – Ensure data integrity and process control through audit trails, records and retention management, access control, and secure export to storage media and backup storage arrays.